A Transfer Certificate (TC) is an official academic document issued by a school when a student leaves the institution permanently. It confirms that the student has studied in that school, completed the required formalities, and is no longer enrolled there.
Whenever a student wants to take admission to a new school, college, or any other educational institution, a Transfer Certificate is usually mandatory. Without a TC, most schools and colleges do not allow admission because it serves as proof of a student’s academic history and formal exit from the previous institution.
To obtain a Transfer Certificate, the student or the parent/guardian must submit a written application to the school principal or headmaster requesting the issuance of the TC.
What Is a Transfer Certificate (TC)?
A Transfer Certificate is a document provided by a school that contains important student details such as the student’s name, date of birth, class last attended, roll number, admission number, and the date of leaving the school. It also confirms that all school dues have been cleared and that the student has officially left the institution.
In simple terms, a TC acts as a clearance certificate from the school.
Why Is a Transfer Certificate Important?
A Transfer Certificate is important for several reasons. It is required to continue education in another school or college, it prevents students from being enrolled in multiple institutions at the same time, and it helps maintain accurate academic records.
For students completing Class 10 or Class 12, a TC becomes especially important because it is required for higher education admissions.
When Do Students Need a Transfer Certificate?
Students may need a Transfer Certificate in many situations, such as after completing Class 10 or Class 12, when parents are transferred to another city or state, when shifting to a different school board, or due to personal or medical reasons.
In some cases, students also apply for a TC if they decide to discontinue schooling or take admission in a different institution.
How to Write an Application for Transfer Certificate
An application for a Transfer Certificate should always be written in a formal and respectful manner. The language should be polite, clear, and straightforward so that the school authorities can process the request without confusion.
A good TC application clearly mentions the student’s details, the reason for leaving the school, and a polite request for issuing the certificate.
Important Points to Include in a TC Application
While writing an application for a Transfer Certificate, it is important to include the student’s full name, class and section, roll number and admission number (if available), and the genuine reason for requesting the TC.
If the application is written by a parent, the parent’s name and contact details should also be included. It is also recommended to mention that all school fees and dues have been cleared.
Application for TC for School Students (Simple Format)
To
The Principal
[School Name]
[School Address]
Date: __ / __ / ______
Subject: Application for Transfer Certificate
Respected Sir/Madam,
I respectfully state that I am a student of Class _________ Section _________ in your esteemed school. Due to __________________________ (reason such as family relocation / admission to another school / personal reasons), I will not be able to continue my studies in this institution.
I kindly request you to issue my Transfer Certificate (TC) at the earliest. I confirm that all school dues have been cleared and all library books have been returned.
I shall be very grateful to you for your kind support and cooperation.
Thanking you.
Yours sincerely,
Name: __________________________
Class & Section: ________________
Roll No.: ______________________
Admission No.: _________________
Application for TC by Parents for Changing School
To
The Principal
[School Name]
[School Address]
Date: __ / __ / ______
Subject: Request for Transfer Certificate of my child
Respected Sir/Madam,
I am writing this application to request the issuance of a Transfer Certificate for my child ______________________, who is currently studying in Class _________ at your school.
Due to __________________________ (reason such as job transfer or relocation), it has become difficult for my child to continue studying in your institution. Therefore, we have decided to enroll them in a school closer to our new residence.
I kindly request you to issue the Transfer Certificate at the earliest so that the admission process at the new school can be completed smoothly. All school dues have been cleared.
Thanking you for your understanding and support.
Yours sincerely,
Parent/Guardian Name: ____________
Student Name: ___________________
Class: __________________________
Contact Number: _________________
Application for TC Due to Transfer of Parents
To
The Principal
[School Name]
[School Address]
Date: __ / __ / ______
Subject: Application for Transfer Certificate
Respected Sir/Madam,
With due respect, I wish to inform you that my father/mother has been transferred to another city due to official reasons. Our family will be relocating shortly, and I will not be able to continue my studies at your school.
I kindly request you to issue my Transfer Certificate at your earliest convenience. I confirm that all school dues have been settled.
Thanking you.
Yours sincerely,
Name: __________________________
Class: _________________________
Roll No.: ______________________
Application for TC After Class 10 or Class 12
To
The Principal
[School Name]
[School Address]
Date: __ / __ / ______
Subject: Request for Transfer Certificate
Respected Sir/Madam,
I respectfully inform you that I have successfully completed my Class _________ from your esteemed school. I now require my Transfer Certificate to proceed with admission to another institution for higher studies.
I kindly request you to issue the Transfer Certificate along with any other necessary documents at the earliest. All school dues have been cleared.
Thanking you in anticipation.
Yours sincerely,
Name: __________________________
Class: _________________________
Roll No.: ______________________
Final Note
An Application for Transfer Certificate is a crucial document request in a student’s academic journey. Writing the application clearly and correctly helps avoid delays and ensures that the Transfer Certificate is issued smoothly.
For more school-related applications, student formats, and easy academic guides, Sarkari Bakery provides simple and practical information to help students and parents complete their work without confusion.